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Dare to demand attention: Ban that Blackberry, er iPhone, er gadget from meetings

By | July 23, 2009, 7:47 AM PDT

Yesterday, my electricity went out for almost two-and-a-half hours. That meant no phone, no Internet and (after my laptop battery died) no computer. I DID have a mobile phone working for part of that time, which was great because I had a conference call scheduled for moments after everything went on the fritz.

It was during that call that I had the inspiration for this post (although it’s something that I’ve talked about with many, many people): I was completely focused on that conversation, not trying to answer e-mail or responding to instant messages or tweeting. As that old “Fish” management book put so aptly: I was “present” for that meeting and that meeting only.

Someone related a story to me recently about going out on a sales call in which the person with whom they were meeting spent the entire meeting responding to messages on his BlackBerry. Not only is that just plain rude it is just plain counterproductive. But it’s all too common. Come on, admit it. Deny it. You can’t.

So, when was the last time that you were completely focused on one thing?

I have had asked that question recently of many of my friends and colleagues, and it seems as if we are raising and developing a whole society full of people who have attention-deficit disorder. Indeed, it is almost a prerequisite for getting ahead in today’s corporate world. This essay published earlier this week by my long-time friend and former tech marketing executive Christopher Lochhead is a great summary of this whole syndrome, which he calls “technology-assisted distraction disorder.”

Incidentally, this IS a generational thing, but only slightly. It s just that the method of distraction is different for teenagers than it is for middle-aged folk like me.

So, here’s a challenge for those advocating for a smarter planet, a smarter business. Remember years ago, when we marveled over Computer Associates’ practice of shutting off e-mail in the middle of day so people could focus on intrapersonal relationships and (OMG), their actual jobs? I remember thinking: What a great idea! Well, why not ban mobile phones and mobile gadgets from your organization’s most important meetings and conversations? Or, require your team to set them aside for a specific portion of the day, so they can focus on other people who are in the same room. Or, gasp, spend a little time staring out the window brainstorming a new strategy. Is that really such a hard thing to ask of yourself or of them?

Of course, it is not lost on me that I wouldn’t be writing this column at all if it weren’t for my mobile phone, which allowed me to participate in a conference call linking probably 10 different locations when my land-line phone wasn’t working. But part of being smart about technology is knowing when to set it aside in favor of good old human-to-human interaction, discourse that is interrupted by mutual consent not be some annoying beep or flashing light.

Stepping off soapbox, now.

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Heather Clancy

About Heather Clancy

Heather Clancy is a contributing editor for SmartPlanet.

Heather Clancy

Heather Clancy

Contributing Editor, Business

Heather Clancy has written for United Press International, ZDNet, Entrepreneur, Fortune Small Business, the International Herald Tribune and the New York Times. She holds a degree from McGill University. She is based in New Jersey.

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Heather Clancy

Heather Clancy
Writing publicly about what the high-tech industry is actually doing to help itself and the world get greener or more sustainable is one way I figure I can contribute more meaningfully to said effort. I'm also a big OMG-kind-of-fan of smart leadership, which is why the goodly folks who publish this blog let me go on about this topic and why I am always on the hunt for forward-looking business management ideas.

My daily writing is focused on looking for topics for my blogs, GreenTech Pastures and Business Brains. I also write often about emerging technology trends such as mobile computing, unified communications and cloud computing. Occasionally, I will pop up at an industry conference in some sort of speaking capacity. In cases where a speaking engagement involves a sponsor that may be covered in this blog, that fact will be disclosed in coverage as appropriate.

My corporate writing work usually consists of crafting research white papers about some aspect of technology. In the event that my commentary (in written, audio or video form) mentions a company for which I have provided consulting advice, I will disclose that fact. However, there is no connection between these projects and the topics that I'm covering in my blog.

She writes for SmartPlanet and is not an employee of CBS.

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0 Votes
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Smart Phones make for Dummies
Yes, I have noticed this stupid behavior also. What is worse is when a salesperson comes to my facility and then has to take breaks for phonecalls and text messaging.

LOOK!!! Let me take this clear! Smart Phones are a PERSONAL thing! You use them. They should not use you. Take your phone calls and messages before or after a meeting.

As for me, I shut off my wireless before every meeting. I expect you to do the same. I am NOT impressed with how busy you are. I am infuriated by your inability to handle personal calls and business calls outside of meetings!
Posted by RobertbEZ
27th Jul 2009
0 Votes
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RE: Dare to demand attention: Ban that Blackberry, er iPhone, er gadget from meetings
There was a hilarious James Coburn flick called The President's Analyst; the supervillain's evil plot (Ma Bell) was to install a phone in everybody's head...
Posted by thall@...
28th Jul 2009
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RE: Dare to demand attention: Ban that Blackberry, er iPhone, er gadget from meetings
Productivity should always win.

Here's a typcial challenge that I see. One hour meeting that requires my attendance, but there is only a single agenda item of concern to me, but the agenda hasn't been buttoned down so I know if I can just "pop in" (that it itself may be considered rude). I am working 60 hours a week and trying to manage my time.

If I can knock out a little of the routine stuff while the meeting goes through its "blah, blah, blah", bonus for me.

Trust me, if you say something interesting, I will pay attention.

On the other hand, if you're the salesperson from your example, absolutely agree. All things being equal, the client in front of you is your most important.
Posted by justamusician
31st Jul 2009
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RE: Dare to demand attention: Ban that Blackberry, er iPhone, er gadget from meetings
Twenty years ago, I read an article about time management that left a lasting impression. The one quote I remember from it was "Other people will fill up your time if you let them." What *** recommended was that people schedule themselves personal time.

"Hey Barb? Are you able to come in this weekend to work on this project?"
"Sorry Bob. I already have something scheduled then." And so on the weekend, Barb heads to the beach, does a little swimming, and works on her tan. That's what she had scheduled. If she hadn't scheduled it, she'd have no time for herslef to just sit back, relax, and get her head back together after the daily grind.

I'm now the CEO of a small company. A month ago, at a meeting with the VP of sales, we were discussing the plans for the following week. Monday, we would do this. Tuesday was for that. On Wednesday, we were scheduled to do this. Here were the plans for Thursday. Friday would be this. Saturday would be - "Hold it!" I said. "We take weekends. We are doing nothing Saturday. It's our day off." His response was. "All right. But on Sunday -" Where I interupted him again and said "No! We take weekends. No Sunday." He's older than me.

I have a cell phone and I have voice mail. Nothing in my life is more important than my own physical and mental health. If that means turning off the phone so I can get some sleep, then so be it. There are times when the phone will be ringing off the hook but I need to get things done (or it'll keep ringing off the hook). Let the voice mail take it. That's what it's there for. I have work to do. I'll talk to you when I have time.
Posted by mheartwood
1st Aug 2009
0 Votes
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Except for Emergencies.
Some emergency calls may need to be taken. I mean things like the web site is down, or someone is ill or injured. Anything else should wait until after the meeting.

I also disagree with justamusician. Either he needs to talk to the person scheduling the meeting and get the one item he is interested in rescheduled, or he needs to pay attention anyway. He (or she) may discover that he has an interest in more than he thinks. I'm not at all impressed with the idea that "If you say something interesting, I will pay attention." In practice, it often means that the rest of us have to back track to fill in someone who started paying attention part way through a discussion. He may also have useful input on something that he does not think of as interesting.
Posted by Refurbished
3rd Aug 2009
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